Applicant Portal and Other Follow-Up

Click on the questions below for more information.

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1. How do I report changes to my application once I have submitted it?
Any change or addition to your application must be made in writing and submitted via your Applicant Portal or by mail.   You may amend your application by completing and submitting the appropriate Supplemental Form. You must also provide any required documentation, as indicated on the supplemental form.
2. What is the Applicant Portal?
The Applicant Portal, sometimes referred to as the Portal, is a secure site that allows applicants for admission to the Minnesota bar to share information with the Board office after their application has been submitted and is pending. It is separate from the Online Bar Application. The Board posts requests to an applicant on the Portal and the applicant can respond and upload documents.
3. How do I sign up for the Applicant Portal?
If you are applying through the Online Bar Application, the process is automated.  After you submit your application and it is accepted by the Board (usually within two business days), you will receive an email notifying you that you have a new post in your Applicant Portal.  Visit https://portal.ble.mn.gov and log into your Applicant Portal using your same username and password from the Online Bar Application.

If you are submitting your application in paper, you must register for the Applicant Portal before applying.  Go to the Applicant Portal link at https://portal.ble.mn.gov and click on “Register” under New Registration. Complete the “Application Sign Up” form and follow the instructions. You must print out the Registration Form and send this in with your application, fee, and other documents.

4. If I am submitting a paper application, do I need to send my Registration Form to the Board office?
Yes. You must print out and send your completed Registration Form, which has a bar code on the upper right corner of the page, to the Board office along with your completed application, your application fee, and any other documents required by the application. The Board cannot accept your application without the Registration Form. If you do not submit it, your application will be returned to you.
5. What if I am submitting a paper application and I have an issue with the Registration Form?
Please see the Completing a Paper Application FAQs for information about common issues.
6. When will I begin receiving notices on my Applicant Portal?
Your Applicant Portal will be opened once the Board of Law Examiners’ staff has accepted your application. You will receive an email notification once it is activated. Please check your Portal at least once per week to avoid delays in processing your application.
7. How do I sign into my Applicant Portal?
Go to https://portal.ble.mn.gov and sign in as a “Returning User.” You must have the user name and password that you used for the Online Bar Application or created when you registered while completing your paper application.
8. What if I forgot my user name?
If you applied through the Online Bar Application, your user name can be found on the first page of your PDF application, on the right side of the Section 1 header.

If you applied by paper and kept a copy of your Registration Form, your user name is located on the top half of the page, at the bottom of the 2nd column.

If you are unable to resolve the issue, you can call the Board office to obtain your user name.

9. What if I forgot my password?
Go to https://portal.ble.mn.gov. Under “Returning User” click on “Reset Password” located under the “Log In” button. An email will be sent to the email address that is on file with the Board office. If you do not see an email in your inbox, please check your spam or junk folder. If you have a new email address, please inform the Board office.

Please note that once you have submitted your application, resetting your Online Bar Application password will NOT reset your Applicant Portal password.  You must follow the instructions above.

10. How will I know that I have information from the Board office in my Applicant Portal?
The system will send an automated email on the day a new item is posted. Only one email is sent per day, no matter how many new items have been posted. For example, if you have five new items on your Applicant Portal in one day, you will only receive one notification email. You will also see a “New” beside any new items.

Some email servers send the automated emails to spam folders.  It is important that you check your Portal at least once per week, even if you don’t receive any email notifications from the Board office, to avoid any delays in processing your application.

11. What if I don’t receive an email notification that something is on my Applicant Portal?
Make sure the email address that you provided to the Board office is still correct. Also make sure to add the following email address to your contact list or spam filter whitelist: noreplyboardoflawexaminers@mbcle.state.mn.us. It is your responsibility to check the Applicant Portal on a regular basis and provide timely responses, even if you do not receive an email notification.
12. Once I sign into my Applicant Portal, how will I know what I need to do?
Most information will be found under the Applicant “To Do” List or the Board Office Correspondence section of your Applicant Portal. Click on the item to see the request. Letters and information will be found under the Board Office Correspondence section. Items that you have not seen will be marked “New.”
13. How do I communicate with the Board office?
When you click on a “To Do” item, it will open up a window with the request at the top of the page. If you want to respond, type your response in the “Response” field at the bottom of the page and click “Post Response.” You must also check the box that states, “I swear or affirm that this supplement to my application is true and correct.” You can also attach a document at the same time you respond.
14. How do I upload a document to my Applicant Portal?
If the item was requested via your Applicant Portal, open that “To Do” item and follow the instructions to submit the document. You must also check the box that states, “I swear or affirm that this supplement to may application is true and correct.”
15. What if the document I want to upload is not part of a “To Do” item listed on my Applicant Portal?
See the section on the bottom right of the Portal that states, “If you have a document to submit to the Board which is NOT RELATED to an item in your To Do list, use this upload feature.” Click “Upload” to get to a new screen where you can browse and upload your document.
16. Is it possible to start a conversation with the Board office if there is not a “To Do” item?
Not at this time. You can type in a document or you can use one of the forms found on the Board’s website. Then, upload your document on the bottom right of the Portal by clicking the “Upload” button.
17. What is the maximum file size that can be uploaded via the Applicant Portal?
15 MB.
18. When I upload a document, does the document name have a character limit?
Yes. Document names can be no longer than 150 characters.
19. What types of files can be uploaded to the Applicant Portal?
The files that can be uploaded to the Applicant Portal are: .doc, .docx, .jpg, .pdf, or .tif.
20. How long does it take to process an application?
Historically, the vast majority of successful exam applicants are cleared in time to participate in the admission ceremony, and motion applications have taken an average of 3 to 6 months to process.

However, the process may take longer if you do not initially provide complete information in response to each application section and question, attach complete records as required by any supplemental forms, provide timely responses to the Board’s requests for additional information, or if there are issues in your past that require further investigation. To expedite the investigation, we recommend carefully reviewing your application before submission to ensure that you are providing all requested information and records, and checking your Portal frequently to address any additional requests from the Board after you have applied.

21. What if my application is not complete when submitted?
Submitting an incomplete application can cause delay in processing, so applicants should make every effort to submit everything required at the time of application.  The Online Bar Application is designed to request from you the general information and documents that are necessary to facilitate the processing and initial review of your application, and will not permit you to submit your application unless certain required information is provided. If you are missing something or additional information is required after you have submitted your application, a request will be posted to your Applicant Portal. Failure to provide requested information or documents with your application may delay the processing of your application.
22. Is there anything I can do to avoid delays in the application process once my application has been submitted?
Check your applicant portal frequently and respond in a timely matter.

Ensure that you carefully read and make diligent efforts to comply with any records requests. For example, a request for court and police records will typically require contacting two separate offices, and a docket printout or register of actions will not satisfy a request for copies of filed documents such as complaints or orders. Obtain verifying documentation from the records holder if records are unavailable as this is requested by the Board office.

Contact your references and recent employers listed in your application and let them know that they may receive a character questionnaire from our office in the mail. Non-responsive references often delay the application process.

23. I’ve left a voice mail for my processor but I haven’t heard back. What should I do?
Each application processor is helping many applicants. The quickest way to get a response is to post a question on your Applicant Portal. If you do not receive a response from your processor by the end of the next business day and the matter is time sensitive, you can contact the Board office at ble@mbcle.state.mn.us to check on the status. When appropriate, the processor may respond via the Applicant Portal instead of returning your call. Questions that are more complicated, such as those requiring review of documents, attorney approval, or which relate to unique or situational difficulties with following the Board’s standard processes, will generally require a longer response time.
24. Can I still take the bar exam if I have outstanding or incomplete tasks on my Applicant Portal?
It depends on the task.  If we have not received your conferral of degree and an acceptable photo and signed photo ID card by the applicable deadlines, you will not be able to sit for the exam.

If we have received the above items but you have incomplete tasks related to character and fitness or other administrative deficiencies, you may sit for the exam. However, if you pass the exam, outstanding or incomplete tasks may delay your admission to the bar.

25. If I applied for the bar exam and was unsuccessful, withdrew my application, etc. can I use the same Applicant Portal if I apply for a different exam?
No. You must reapply through the Online Bar Application and a new Applicant Portal will be created for that application. Your previous Applicant Portal will remain closed and you will need to access the Portal using the login credentials from your new application.
26. How long will my Applicant Portal remain active?
If you were unsuccessful on the bar exam, your Applicant Portal will be deactivated 10 days after you receive your results letter. If you wish to reapply, you will need to reapply through the Online Bar Application and a new Applicant Portal will be created from that application. If you were successful on the bar exam, your Applicant Portal will remain open until you are admitted or your application is closed.  You must be admitted within one year of the date of your recommendation.  You have a continuing obligation to update your application until you are admitted.

 

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